Guide · Occupational health and safety · Mexico

Safety and health commission: inspections and minutes (NOM-019)

In Mexico, the employer and the workers walk the plant together at least every quarter, record what they find and propose how to prevent it, through a safety and health commission (comisión de seguridad e higiene). Here is how it is formed, what each role does, the year's calendar and what each set of minutes includes, with its section.
Commission templateGet early access

Informational guide, not legal advice. Check the current text in Mexico's Official Gazette (DOF) and consult your occupational health and safety officer.

Membership

Who sits on the commission at your workplace?

How many people work at the workplace?

A coordinator, a secretary and the members agreed on

Representatives of the employer and of the workers, appointed by the union or, if there is none, by the majority of workers (7.1 b and 6.2).

Every workplace forms at least one commission (5.1). Workers' representatives work at that site and, preferably, know about health and safety (7.2). The standard is in force and was confirmed in the May 2026 systematic review, according to the Ministry of Economy catalog.

What each role does

Coordinator, secretary and members

EmployerWorkersCoordinatorchairs, builds the programSecretaryconvenes, keeps the minutesmembersmembersalternateTwo-year termssection 9.1
  • Chairs the meetings and runs the commission.
  • Builds the annual inspection program and presents it to the employer.
  • Drafts the minutes of each inspection with the secretary and hands them to the employer.
  • Coordinates the investigation of accident and illness causes.
  • Follows up on the measures and proposes the annual training program.

Sections 8.2 to 8.4

The commission's year

A program in January and one inspection per quarter

Tap a quarter to see the jam plant's inspection. The annual program is put together in the first 30 calendar days of the year (9.3).

JFMAMJJASONDprog.T1T2T3T4extraordinary ≤ 30 daysFollow-up of measures, at least every quarter (9.11)

T1 · regular inspection

Line 2 and cooking room

Unguarded motor M-204; an operator clearing jams without stopping the line.

Areas are prioritized by the presence of hazardous agents and dangerous or unsafe conditions, and by past incidents, accidents and illnesses (9.4).

The minutes

What every set of inspection minutes includes

The coordinator and the secretary draft it at the end of the inspection, collect the signatures and hand it to the employer, who acts on and follows up the measures (5.11 and 8.2).

Inspection minutes · section 9.12

  1. aName or company name of the workplace
  2. bFull address
  3. cNumber of workers
  4. dType of inspection: regular or extraordinary
  5. eStart and end dates and times
  6. fAreas inspected
  7. gAgents, dangerous or unsafe conditions and unsafe acts found
  8. hCauses identified for occupational accidents and illnesses
  9. iMeasures to prevent the risks found
  10. jConsensus recommendations and their priority
  11. kFollow-up on recommendations from earlier inspections
  12. lPlace and date the minutes were closed
  13. mNames and signatures of the members who took part

In amber, what the commission found and what it proposes; the rest identifies the minutes.

Off schedule

When an extraordinary inspection is required

Within 30 calendar days of any of these three events (9.9).

a)

An occupational accident or illness causing death or permanent disability.

b)

Significant changes to the facilities or to work processes.

c)

Workers report hazardous agents or conditions that, in the commission's judgment, warrant it.

At the jam plant, the new filler on line 2 started on July 1 and the extraordinary inspection took place on the 14th: an emergency stop was missing on the outfeed side.

Training

What the commission learns each year

  • Employer and worker obligations, and how the commission is formed.
  • Responsibilities of the coordinator, secretary and members, and the commission's duties.
  • Health and safety topics for the workplace and the measures to follow.
  • A method for identifying dangerous or unsafe conditions and unsafe acts.
  • The procedure for investigating the causes of occupational accidents and illnesses.

These are the eight topics of section 10.2, in an annual program with members, duration, period and owner (10.1). Anyone who joins the commission immediately gets an induction course (10.3).

A member can be replaced for not carrying out the commission's tasks, for missing more than two consecutive inspections without justification or for leaving the workplace (9.13).

With NOM-030

The diagnosis the commission uses

Health and safety diagnosis

Which standard

NOM-030-STPS-2009

What it does for the commission

The employer hands it over (5.8) and the commission uses it to choose what to inspect (9.6).

Inspection program

Which standard

NOM-019-STPS-2011

What it does for the commission

Prioritizes the areas with the most hazardous agents and conditions (9.4).

Inspection minutes

Which standard

NOM-019-STPS-2011

What it does for the commission

The measures it proposes feed back into the NOM-030 program.

NOM-030 diagnosis, risk matrix and program →

Free template

Commission template: program, inspections, findings and minutes

The commission walks the plant, but the annual program, the minutes and the follow-up of each recommendation are scattered and nobody knows whether the quarter was covered.

  • · An annual inspection program that flags any quarter left without an inspection
  • · Regular and extraordinary inspections, with a check of the 30-day deadline
  • · Findings with measure, recommendation, priority and a warning for anything without follow-up for over a quarter
  • · Inspection minutes that build themselves with the thirteen items of section 9.12, plus the training program

Spanish-language file: these records are shown to the Mexican labor authority. It does not replace the signed formation minutes.

In the app

The commission in the app

The commission's inspections live in iGromi's free app: findings are logged on the spot, each recommendation is tracked until closed and the quarter exports to PDF with its signatures.

Get early accessFree app, in early access.

Frequently asked questions

Safety and health commission FAQ

What is NOM-019-STPS-2011?
The Mexican Official Standard of the Ministry of Labor and Social Welfare (STPS) on the formation, membership, organization and operation of safety and health commissions (comisiones de seguridad e higiene). It was published in the Official Gazette (DOF) on April 13, 2011 and applies to every workplace in the country.
Who sits on the safety and health commission?
With fewer than 15 workers, one worker and the employer or its representative. With 15 or more, a coordinator, a secretary and the members agreed on by the employer and the union or, if there is no union, the workers' representative (7.1). The commission is formally constituted with signed minutes (7.3 and 7.4).
How often are the inspections?
At least once a quarter, according to the commission's annual program (9.5). The program is put together within 30 calendar days of the commission being formed and, after that, within the first 30 calendar days of each year (9.3).
What must the inspection minutes contain?
The workplace details, the type of inspection, dates and times, the areas inspected, what was found, the causes of accidents and illnesses, the measures, the recommendations with their priority, follow-up on earlier inspections, place and date of closing and the signatures of the participants (9.12).
When is an extraordinary inspection required?
Within 30 calendar days of an accident or illness causing death or permanent disability, a significant change to facilities or processes, or a report from workers that the commission considers warrants it (9.9).
How long do commission roles last?
Two years. When the commission is formed, the employer appoints the coordinator and the workers the secretary; after that, the coordinator and secretary roles alternate between the two sides (9.1).
What training do members receive?
At least once a year, under an annual program covering the eight topics of section 10.2 (5.13 and 10.1). New members immediately receive an induction course on obligations, formation, each role's responsibilities and the commission's duties (10.3).
How does it relate to NOM-030?
The employer gives the commission the occupational health and safety diagnosis required by NOM-030-STPS-2009 (5.8), and the commission can use it to identify agents and conditions during its inspections (9.6).

Sources: NOM-019-STPS-2011 in the DOF · Ministry of Economy, standards catalog. Reviewed on November 5, 2026.

Keep reading

Occupational health and safety in Mexico

NOM-030: diagnosis and programThe four-part diagnosis, the risk matrix and the program, with a template.HACCP in Mexico (NOM-251)What NOM-251-SSA1-2009 requires and what COFEPRIS and SENASICA review.All templatesiGromi's free templates, with formulas and a worked example.

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